Knowhere is an event meeting management platform that helps teams coordinate, schedule, and track meetings at conferences and trade shows. It replaces spreadsheets and manual coordination with real-time visibility, automatic conflict detection, and post-event analytics.

Knowhere is built for sales teams, marketing teams, and agencies who attend conferences like CES, AWS re:Invent, or industry trade shows and need to coordinate 20+ meetings across multi-day events.

How long does setup take?

About 5 minutes. Create your account, add your event details, invite your team, and start scheduling. No IT involvement or complex integrations required.

What integrations are supported?

Knowhere integrates with Google Calendar and Microsoft Outlook for calendar sync. You can also export meeting data to CSV for your CRM.

Is there a free trial?

Yes. Every plan includes a 14-day free trial with full access to all features. No credit card required to start.

Can I cancel anytime?

Yes. Cancel with one click in your account settings. No phone calls, no exit interviews, no hidden fees.

Yes. Knowhere is built on SOC 2 Type II certified infrastructure with industry-standard encryption. Your event data is protected by multiple layers of security controls.

How does pricing work?

Pricing is based on the number of active events, not per-seat. All plans include unlimited team members and meetings. Annual billing saves 20%.

Conference meeting coordination
without the spreadsheet chaos

Schedule, track, and analyze 100+ meetings across multi-day conferences. Real-time visibility, automatic conflict detection, and post-event ROI analytics replace your spreadsheets in minutes.

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Knowhere dashboard showing visual meeting timeline with color-coded meetings, team member assignments, and conflict warnings for a 3-day conference — Knowhere's main dashboard displays all conference meetings in a visual timeline, showing room assignments, team member schedules, and automatic conflict detection

Built for event teams at companies like: Amazon, Apple, Microsoft, Disney, Netflix, and more

Amazon uses Knowhere for event meeting coordination

Apple uses Knowhere for conference scheduling

Bank of America uses Knowhere for trade show meetings

Disney uses Knowhere for event coordination

Ben and Jerrys uses Knowhere for meeting management

JP Morgan uses Knowhere for conference meeting coordination

Marriott uses Knowhere for event scheduling

Microsoft uses Knowhere for trade show meeting management

Nestle uses Knowhere for conference coordination

Netflix uses Knowhere for event meeting scheduling

The Problem

Conference Meeting Coordination Is Broken

Event managers waste 15-20 hours per conference coordinating meetings with spreadsheets, emails, and group chats

Double-Bookings Go Unnoticed

Executives scheduled in two places at once. Sales reps miss meetings. Conflicts discovered on event day when it's too late to fix.

Spreadsheet Version Chaos

15-20 hours manually checking for conflicts across endless rows. Multiple versions floating around. No one knows which schedule is current.

No Real-Time Visibility

No one knows where anyone is. Group chats explode with "Where are you?" and "What room?" messages throughout the event.

Day-Of Scrambling

Last-minute room changes, attendee conflicts, and scheduling disasters discovered while your event is already live.

No ROI Data for Leadership

Leadership asks "Was it worth it?" You have no data on meetings completed, customers engaged, or success rates to justify the investment.

Endless Email Chains

Coordinating via email, Slack, and text chains. Information scattered across platforms. Critical updates get buried or missed.

Key Features

Meeting coordination tools that
replace spreadsheet chaos

Visual scheduling, automatic conflict detection, and ROI analytics in one platform.

Visual Meeting Scheduler with Timeline View

See all meetings, rooms, and team members in one visual timeline. Drag and drop to reschedule. Color-coded by meeting type.

Knowhere visual meeting scheduler showing a timeline view with color-coded meetings across multiple rooms and days

Automatic Double-Booking Detection

Real-time warnings when team members or rooms are double-booked. Conflicts highlighted instantly before you save.

Knowhere conflict detection warning showing a team member scheduled for two overlapping meetings with red highlight

Room Management with Utilization Tracking

Track room capacity, features, and booking rates. See which rooms are overbooked or underused.

Rooms Tracked

87%

Utilization Rate

Personal Dashboards for Every Team Member

Each team member sees their own schedule, next meeting countdown, room locations, and daily agenda. No more "Where am I supposed to be?"

Knowhere team member dashboard showing personal meeting schedule, next meeting in 45 minutes, and daily agenda

Calendar Integration

Sync with Google Calendar, Microsoft Outlook, and Apple Calendar.

CSV export for CRM integration

Post-Event ROI Analytics and Reporting

Track meetings completed, customers engaged, completion rates, and team performance. Export reports for leadership to prove event ROI.

Knowhere analytics dashboard showing 156 meetings completed, 89% completion rate, and customer engagement metrics

Real-Time Updates Across Your Team

Schedule changes sync instantly to all team members. No more version conflicts or outdated information.

Knowhere activity feed showing real-time updates of meeting changes, new bookings, and team member notifications

How It Works

Set up your first event
in under 5 minutes

No IT involvement. No complex integrations. Start coordinating meetings immediately.

Create Your Event

Add event name, dates, and location. Your meeting schedule structure configures automatically based on event days.
Invite Your Team

Send email invites to team members. They get instant access to their personal dashboard and schedule view.
Schedule Meetings

Add meetings with attendees, rooms, and times. Automatic conflict detection warns you about double-bookings instantly.
Track and Analyze

Monitor progress during the event. Export ROI reports showing meetings completed, customers engaged, and success rates.

See It In Action

Everything you need to coordinate events

We've built the tools event teams actually need – no bloat, no complexity.

Visual Scheduler

See all rooms and time slots at once. Color-coded by type. Conflicts highlighted instantly.

Team Dashboards

Every team member gets their own view with personal schedule, countdown timers, and room locations.

ROI Analytics

Prove event value with real data. Track costs, completion rates, and export reports for leadership.

Simple, Transparent Pricing

No per-seat fees. No usage limits. No hidden costs. Cancel anytime.

Knowhere pricing plans comparison showing features and prices for Starter, Professional, and Enterprise tiers
Feature	Starter ($49/month)	Professional ($199/month)	Enterprise (Custom pricing)
Concurrent events	1 event	5 events	Unlimited
Meetings per event	Up to 50	Unlimited	Unlimited
Team members	5 members	Unlimited	Unlimited
Conflict detection	Basic	Advanced	Advanced
Calendar integrations	No	Google, Outlook	Google, Outlook, Custom
Support	Email	Priority email	Dedicated account manager
SSO authentication	No	No	Yes
SLA guarantee	No	No	Yes

Starter

For small teams running single events

$49 /month

1 concurrent event
Up to 50 meetings per event
5 team members
Basic conflict detection
Email support

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Professional

For growing teams with multiple events

$199 /month

5 concurrent events
Unlimited meetings
Unlimited team members
Advanced conflict detection
Google and Outlook calendar sync
Priority email support

Start 14-Day Free Trial

Enterprise

For large organizations with custom needs

Custom

Unlimited events
Custom integrations and API access
SSO and advanced security
Dedicated account manager
SLA guarantee
On-premise deployment option

Contact Sales

All plans include a 14-day free trial. No credit card required. Cancel anytime with one click.

Frequently Asked Questions

Common questions about Knowhere event meeting management software

: Knowhere is an event meeting management platform that helps teams coordinate, schedule, and track meetings at conferences and trade shows. It replaces spreadsheets and manual coordination with real-time visibility, automatic conflict detection, and post-event analytics. Teams use it to schedule 20 to 200+ meetings across multi-day events without the chaos of spreadsheet coordination.
: Knowhere is built for sales teams, marketing teams, and agencies who attend conferences like CES, AWS re:Invent, Dreamforce, or industry trade shows. It's designed for teams that need to coordinate 20+ customer meetings, analyst briefings, press interviews, and partner meetings across multi-day events.
: About 5 minutes. Create your account, add your event details (name, dates, location), invite your team via email, and start scheduling meetings. No IT involvement, no complex integrations, and no training required. Most teams are scheduling their first meetings within 10 minutes of signing up.
: Knowhere integrates with Google Calendar and Microsoft Outlook for two-way calendar sync. Meetings scheduled in Knowhere automatically appear on team members' calendars. You can also export all meeting data to CSV format for import into your CRM or other systems.
: Yes. Every plan includes a 14-day free trial with full access to all features. No credit card is required to start your trial. You can create events, invite team members, and schedule meetings to evaluate the platform before choosing a plan.
: Yes. Cancel with one click in your account settings. No phone calls required, no exit interviews, no hidden fees, and no cancellation penalties. Your access continues until the end of your current billing period.
: Knowhere is built on SOC 2 Type II certified infrastructure with industry-standard encryption for data at rest and in transit. We use row-level security to ensure your event data, meeting details, and contact lists are protected. Enterprise plans include SSO authentication and additional security controls.
: Pricing is based on the number of concurrent active events, not per-seat or per-user. All plans include unlimited team members for the meetings allowed in that tier. Starter is $49/month for 1 event with up to 50 meetings. Professional is $199/month for 5 concurrent events with unlimited meetings. Enterprise pricing is custom based on your needs. Annual billing saves 20%.
: Most enterprise event platforms like Jifflenow cost $10,000 to $50,000 per year, require weeks of setup, and charge per-seat fees. Knowhere starts at $49/month with no per-seat fees, sets up in 5 minutes, and includes unlimited team members. We focus specifically on meeting coordination rather than trying to be an all-in-one event platform.

Enterprise Security

Your meeting data and client contacts stay protected

Meeting schedules, client contact lists, and internal communications contain sensitive business intelligence. Knowhere keeps that data locked down with enterprise-grade security, encryption, and strict access controls.

SOC 2 Type II certified infrastructure
Row-level security on all client and meeting data
SSO and advanced authentication for Enterprise
Encryption at rest and in transit

Knowhere external attendee management showing encrypted contact list with customer names, titles, companies, and meeting assignments — Knowhere's contact management interface showing how customer and attendee information is organized and protected

Stop coordinating conference meetings with spreadsheets

Set up your first event in 5 minutes. Start your 14-day free trial with no credit card required.

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