Knowhere is meeting management software for vendor and exhibitor teams running customer meetings at trade shows, conferences, and field events. It replaces the Google Sheet that field marketing, sales ops, and partnerships teams use to coordinate booth coverage, customer meetings, and team schedules.

No. Knowhere captures meeting and attendance data. CRMs like Salesforce and HubSpot own the deal lifecycle. CRM Sync, coming to Enterprise in Q3, pushes meeting outcomes from Knowhere into your CRM so reps and managers see the same picture.

Yes. Knowhere runs row-level security on every database table, so your company data is isolated by default. We use Supabase Auth with email/password and Google OAuth, and Stripe handles all payment data. Card details are never stored on our servers.

Event coordination. Zero chaos.

Knowhere coordinates every meeting your sales and marketing team takes at the events that matter. Schedule 100+ meetings, catch double-bookings before they happen, and walk out of every show with the data your team has never had.

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CES · re:Invent · Dreamforce · Cannes Lions

Built on real experience

We ran and built event presence at these companies.

By the numbers

Why teams switch from the spreadsheet to Knowhere.

Setup in minutes. End-to-end coordination in under two hours. Conflicts caught before they happen.

Setup

5min

Account to first meeting.

Meetings

200+

Tracked per multi-day event.

Coord. time

<2hrs

Down from 15–20 hrs.

Conflicts

After implementing Knowhere.

01 / The Problem

Coordination is where conferences quietly fall apart.

By the time you notice the double-booking, two executives are walking into the same room. By the time the spreadsheet is "current," it isn't. Trade show meeting management is invisible work, right up until it breaks.

Chaotic wall of sticky notes and paper schedules — the old way of coordinating conference meetings — Spreadsheets. Slack DMs. Text Messages.
All of it breaking the morning the event opens.

Double bookings

Two places at once.

Executives scheduled into overlapping meetings. Sales reps miss customers. Conflicts surface on event day when it's too late to fix them.

Version chaos

Which file is current?

Fifteen rows become fifteen versions. No one knows which is authoritative. Half the team is staring at yesterday's plan.

No visibility

"Where are you?"

Nobody knows who is where. Group chats melt down with room questions and timing changes throughout the day.

Day-of scramble

Changes mid-event.

Last-minute room swaps, attendee no-shows, scheduling disasters, all discovered while the event is live.

No customer memory

"Did we meet them last year?"

Last year's spreadsheet got archived. The team that owned it changed jobs and nobody on your team can find the meeting notes.

Endless chains

Five tools. No truth.

Email, Slack, text, sheets, calendar. Critical updates buried in the wrong place. Missed every time.

The outcome

You stop chasing it.
You start seeing it.

The same team. The same event. End-to-end visibility in under two hours.

Before Knowhere

15–20hrs

Five tools. No truth. The conflicts find you on event day.

With Knowhere

<2hrs

Every meeting, attendee, room, and customer in one view.

Ready to see your next event before it happens?

14-day trial. Setup in 5 minutes.

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02 / The Product

One view. Every meeting. Real time.

Schedule visually. Catch conflicts before they happen. Coordinate your team live. Capture every customer touchpoint. One platform.

Visual scheduler

Every meeting, room, and person on one screen.

What used to take a dozen tabs takes a glance.

Drag-and-drop rescheduling
Color-coded meeting types and attendee rollups
Timeline view across days, rooms, and teams
Filter by team member, room, day, or status
Calendar invites compatible with Google, Outlook, Apple, and Amazon WorkMail

Knowhere visual meeting scheduler showing a timeline view with color-coded meetings

Knowhere Concierge AI assistant interface

Your Concierge

Talk to your schedule.

Ask when you can fit Salesforce on Tuesday. Get the slot, the room, the meeting, in seconds.

Natural-language Q&A about meetings, rooms, and your team
Ranked alternative slots when there's a conflict
Meeting forms pre-filled from a chat
Knows your event, your team, your rooms, and your customer history

Conflict detection

Conflicts caught before they happen.

Every meeting checked against every other meeting in real time. When there's a conflict, you see the open slots that actually work, ranked by who's free and what's nearby.

Real-time checks across rooms, attendees, and travel time
Ranked alternative slots, not just warnings
Manager override when you need to schedule anyway
Pairs with Knowhere Concierge to find Plan B in seconds

Knowhere meeting conflict detection warning

Knowhere team member dashboard with live activity feed

Real-time team coordination

Everyone, on the same page. Live.

Each teammate gets a personal schedule, next-meeting countdown, and daily agenda. The whole team gets a live activity feed and @-mentions in notes, so nothing slips between people.

Personal schedules and next-meeting countdowns
Live activity feed across the whole team
@-mention teammates in meeting notes
Mobile-ready for the conference floor

Public booking

Hand customers a link. Keep the data.

Share a public booking link per event. Customers pick the slot, the rep, the meeting type. Every booking is captured in your customer database.

Cost & Revenue Tracking

Every dollar in. Every dollar out.

Hard costs, travel, meals, attributed deals. The financial picture per event, so leadership has the answer when it asks.

Customer history

Every customer, every event.

First time you met them. Last time you met them. Every event in between. Searchable across your entire show season.

Customer history view showing a customer's events and meetings across multiple shows

See every feature

For the teams on the floor

Built for the teams who run the floor.

Sales chasing demos. Marketing running the booth. Agencies running it all for clients. Knowhere gives every one of them the same thing. Full visibility.

For sales teams

Every customer meeting, accounted for.

Hand prospects a booking link. Land them in the customer database. Watch the schedule fill up without a single double-booking.

Public booking links per event
Customer history across every show
Conflict-aware scheduling
CRM Sync (coming Q3)

Marketing team coordinating a trade show booth

For marketing teams

Booth, briefings, partners, press. One place.

Analyst briefings, press interviews, partner meetings, executive touchpoints. Captured per event with the cost and revenue data.

Analyst, press, and partner meeting tracking
Booth check-in and attendance data
Cost and revenue per event
Special events and announcements (coming soon)

Event agency team coordinating multiple client events

For agencies

Run every client event from one cockpit.

Manage multiple client events at once. Hand-off ready data when the post-event review lands on your calendar.

Multi-client workspaces
Per-client team isolation
Cost and revenue tracking per event
Custom branding (coming Q3)

03 / Getting started

Your first event, live in five minutes.

No IT involvement. No complex integrations. No training required. Create an event, invite your team, and start scheduling.

01

Create your event

Add name, dates, location. Knowhere builds the schedule structure for you.

Minute 1
02

Invite your team

Email invites. Each teammate gets a personal dashboard on day one.

Minute 2
03

Schedule meetings

Add attendees, rooms, times. Or just ask your Concierge. Conflicts caught before save.

Minute 3–4
04

Track and review

Monitor live. Every meeting, attendee, and customer captured. The financial picture per event, ready when leadership asks.

Post-event

04 / Pricing

Pick the plan that fits your event.

Three plans. From your first event to a full annual conference program.

Team

For growing event teams

Run a few events a year with a small team behind it.

$99 /month

$990 /year

Save $198 — 2 months free

5 events per rolling 12 months
15 team members
2 managers
Visual scheduler + conflict detection
Knowhere Concierge
Calendar invites + Google & Outlook sync
Email support

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Business

For scaling companies

AI summaries, custom branding, and the room to run a full event calendar.

$299 /month

$2,990 /year

Save $598 — 2 months free

15 events per rolling 12 months
40 team members
4 managers
Everything in Team, plus
The Debrief AI summaries
Cross-event analysis
Custom branding (Coming Q3)
SSO (SAML)
Bulk import + advanced filters
Priority support

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Enterprise

For the biggest event programs

Unlimited everything, with the security and integrations enterprise needs.

Let's talk

Pricing scales with your event volume.

Unlimited events + seats
Everything in Business, plus
CRM Sync — HubSpot + Salesforce (Coming Q3)
Multi-workspace
Dedicated CSM + SLA
Custom integrations

Contact sales

All paid plans include a 14-day free trial. Annual prepay is billed up front.

Inside Knowhere

More than scheduling. The full event toolkit.

Every plan ships with the full core toolkit, from AI summaries to conflict detection. The only add-on is extra team-member seats if your team outgrows your plan.

Knowhere Concierge

Ask anything about your event in plain language. Schedule, attendees, rooms, conflicts. Your team's on-call event copilot.

The Debrief

AI-generated meeting summaries with action items, next steps, and key quotes. Ready before you're back at your laptop.

Calendar Invites

Send calendar invites directly from Knowhere. Automatically adds to Google Calendar and Outlook and keeps every attendee on the same page.

CRM Sync

Coming Q3

Push meetings, attendees, and outcomes straight to HubSpot or Salesforce. Pipeline updates without the copy-paste tax.

Custom Branding

Coming Q3

White-label the experience with your logo, brand colors, and a custom domain. Make Knowhere feel like part of your stack.

Knowhere Intelligence

Coming

Backward analytics on every event you've run, plus forward recommendations on where your team should show up next.

Frequently Asked Questions

What is Knowhere?

Is Knowhere for conference organizers?

Is Knowhere a CRM?

How is Knowhere different from Calendly or Chili Piper?

How is Knowhere different from Jifflenow?

How long does it take to set up?

Do you offer annual discounts?

What if I run more than 5 events on Team or 15 on Business?

Does Knowhere integrate with HubSpot or Salesforce?

Is there a free trial?

Can I cancel anytime?

Is Knowhere secure?

04 / Keep comparing

Evaluating other options too?

If you are shopping the space, see how Knowhere stacks up against the alternatives most teams consider.

Comparison

Knowhere vs Jifflenow

Cvent's enterprise scheduler is built for Fortune 1000 budgets. Knowhere is the modern, self-serve alternative for the mid-market team.

Read the comparison